Administrative Assistant – Project Management

A custom development company, MentorMate is a design and software powerhouse with mature and established practices in Enterprise Web & Mobile Development, Technical Architecture, Human-Centered Design, Cloud & DevOps, Advanced Data Мanagement & Analytics.

For our Project Management team, we are looking for an Administrative Assistant. This is a diverse role whose main responsibility is to ensure support to the daily business operations of the department, both internally and client related. 

As a top engineering employer run by engineers, MentorMate provides challenging careers in a friendly, people-oriented environment. We value our employees and share our success through competitive pay and benefits, advancement opportunities, and flexible working models.

Responsibilities
  • Handle administrative requests, queries, and reports from the leadership team within the Project Management department
  • Be the go-to person for administrative guidance for the leadership team
  • Maintain the documentation of the department, including Confluence space, systems, and files with diverse information
  • Coordinate and prepare branded CVs
  • Assist in preparing onboarding and training plans for the people in the department
  • Handle timesheets and invoices approval
  • Participate in department meetings, create notes and action plans
  • Support team events organization
  • Support team members with day-to-day tasks
Requirements
  • 1+ years of experience in a similar role
  • Excellent English (verbal and written)
  • Attention to detail
  • Out of the box thinking 
  • Strong ownership and organizational skills
  • Very good communication skills
  • Excellent skills with G Suite (Gmail, Calendar, Drive, Docs, Sheets)
  • Passion for administration
  • Collaborative and flexible mentality
Let’s work together
Available for the following work models:
Hybrid
Remote
Offices in Sofia, Varna, Plovdiv, Veliko Tarnovo, Ruse
We offer

Career Development

  • Professional growth in a global company
  • Meaningful enterprise projects
  • Latest technologies to choose from
  • Work side-by-side with top engineers
  • Challenging problems to solve
  • A career path with regular salary increases
  • Individual learning budget
  • Internal technical and soft skills trainings
  • Leadership program
  • Business English classes

Work & Life Balance

  • Remote or hybrid working model
  • Five offices in Bulgaria to work from
  • Additional paid time off for loyal employees
  • Regular team gatherings
  • Employee Referral program
  • Gamification incentive program
  • State-of-the-art offices
  • Internal communities of interest
  • Charity and volunteer activities
  • Diverse working environment
  • Metro Station next to the office (Sofia)
  • MentorBikes to use

Flexible Benefits

  • Additional health and dental insurance
  • Investment savings account plan
  • Additional voluntary pension insurance
  • Different types of insurances to choose from
  • Takeaway wallet for your favorite meals
  • Multisport card
  • Pulse SPA & Fitness card (Sofia & Plovdiv)
  • Covered transport expenses
  • Parking (Sofia)

Career Path

0
Intern Level
1
Junior Level
2
Regular Level
3
Senior Level
4
Lead / Architect Level
5
Manager / Principal Level

Let’s Work Together